DIAMOND IMPROVEMENT DISTRICT
MINUTES

MONDAY,  September 18, 2017 – 7 p.m. – Diamond Hall 

Present:	Elizabeth Suttie (Chair), Stephanie Irvine, Debby Baker, Peter Burns, Bob Kitching, Dan Judson, Doug Copp

Absent:	 

Minutes:
Moved:		Bob Kitching
Seconded:		Peter Burns

That the minutes of August 21, 2017 be adopted as typed and circulated.

						Carried

Agenda:
Moved:		Peter Burns
Seconded:		Dan Judson 

That the agenda be adopted as circulated.

						Carried

Delegations:
None.  

Two quotes were received from the Engineer.  One for the next phase of the project and one for a maintenance management system.

Moved:		Bob Kitching
Seconded:		Peter Burns

That the Engineers quotes for the Water System Evaluation and the Maintenance Management system be tabled until a future date.

						Carried

Business arising from minutes:

Water pump:
Dan Judson reported that the pump is broken.  There were rocks and debris in it from the last time that it was used.  He priced out new parts to fix it which would be $180 for housing and $128 for seal.

Moved:		Bob Kitching
Seconded:		Doug Copp

That the DID purchase a new water pump for up to $500.00

						Carried
	
ICBC claim:
Cheque has now been received and the work has been done.  This matter is now complete.

Pacific Fire Hydrants:
Moved:		Peter Burns
Seconded:		Bob Kitching

That there be a teardown on the whole system and thereafter an annual inspection be carried out and that there be a teardown of the fire hydrant(s) if used to fight a fire or used or opened without the authority of the Improvement District and that such teardown inspection be done by an authorized fire hydrant company as soon as possible after such event, to ensure that the fire hydrant remains in proper working order.

Moved:		Peter Burns
Seconded:		Doug Copp

That the motion be amended to read that ½ of the fire hydrants in the DID be subject to a teardown this year and the remaining half next spring.

						Carried

Moved:		Peter Burns
Seconded:		Dan Judson

That the motion be adopted as amended.

						Carried

Moved:		Peter Burns
Seconded:		Dan Judson

That Caledonian Fire Protection be awarded the contract to do the flow testing and hydrant tear down and that the Administrator be authorized to execute the contract on behalf of the DID.

						Carried

**The Administrator be tasked to find out from other Districts what they do with respect to fire hydrant flow testing and hydrant tear down.

Email/Website:
Elizabeth reported that she has been disappointed with the service that we have received from the current provider.  She spoke with them and they will give us a $200 refund if we pull the work from them.

Moved:		Doug Copp
Seconded:		Peter Burns

That the DID change their web hosting to Island Hosting – bronze level.

						Carried

Paving:
Moved:		Bob Kitching
Seconded:		Peter Burns

That the paving contract be awarded to Mid Island Paving and that the Administrator be authorized to sign the contract for work on behalf of the DID.

						Carried

A/C Pipe:
Moved:		Doug Copp
Seconded:		Bob Kitching

That the A/C pipe removal contract be awarded to Pro Pacific Hazmat Services and that the Administrator be authorized to sign the contract for work on behalf of the DID.

						Carried

Correspondence:
Letter from Ombudsman:
Moved:		Dan Judson
Seconded:		Bob Kitching

That the correspondence be filed.

						Carried
Reports:
Water Report:
Attached as exhibit “A” to these minutes

Financial report:
Attached as exhibit “B" to these minutes.

Maintenance:
Attached as exhibit “C” to these minutes

Building permit:
None.

Hall rentals:
Attached as exhibit “D” to these minutes.

Resolutions:
Resolution 17-04
Moved:		Dan Judson
Seconded:		Doug Copp

That Resolution 17-04 Fire Hydrant Tear Down be adopted.

						Carried

Bylaws:
Bylaw 192:
Information not received.  Will need to do 1st and 2nd reading next montn.

Bylaw 193:
Moved:		Dan Judson
Seconded:		Bob Kitching

That Bylaw 193 be given 1st and 2nd reading.

						Carried

New business:
Hub City/Limberis
Moved:		Peter Burns
Seconded:		Bob Kitching

That the DID send a letter to Hub City advising them that as they tapped into the fire hydrant and were not authorized to do so that the DID is levying a fine of $500.00 for improper use of the fire hydrant which cost will cover the fire hydrant tear down and the water used and that Leo Limberis be copied on the letter.

						Carried

Bob Kitching asked to be excused from the October meeting as he will be away.

Bills:
Town of Ladysmith (Water parcel tax)	$6,312.78
Andrew Sherrett				$  337.88
Trustees honouraria (each)			$   50. 00
Marie Potvin					$2,002.00

Moved:		Bob Kitching
Seconded:		Peter Burns

That we pay the bills if found correct.

					Carried

Next meeting:
October 16, 2017 at 7 p.m.

Schedule of meetings for the remainder of the year:

Adjourn:
Moved:		Bob Kitching 

That the meeting be adjourned.  (9:12 p.m.)

_________________________________			____________________________
 Elizabeth Suttie, Chair					Debby Baker, Administrator